Creating and Managing Proposals

Proposals are your way to build and deliver recommendations to your clients, and they provide a fantastic opportunity to brainstorm ideas with colleagues and clients alike.

In this article:

• Creating an Initial Proposal
• Adding Accounts and Holdings into a Proposal
• Creating Additional Draft Proposals
• Creating a Proposal from a Portfolio
• Archived Proposals

Creating an Initial Proposal

Proposals have a few different statuses: draft, completed, and selected. 

• Draft - Starting a proposal will default to a draft proposal
• Completed - Once you’ve built the proposal you can mark a draft proposal as completed.
  • Pro Tip: You can build multiple completed proposals to compare/contrast with your clients.
• Selected - After a client agrees on a proposal, you can mark it as a selected proposal.

How to create a draft proposal:

1. Navigate to the client's profile. 
2. From the Overview tab, click the Create Proposal button, or navigate to the Proposals tab.
3. Click the Create Draft Proposal button, and start building your proposal!

Adding Accounts and Holdings into Proposals

You can start by selecting Add Account. You will have options similar to those presented when creating a Current Portfolio including Funds, Stocks, Other or UMA and SMA.

Next, you will be asked to select the taxable status for the account (This is used to calculate Tax Drag).

Lastly, you can choose how you want to enter holdings into the proposal.

You can then make changes as desired, such as adjusting allocations, adding accounts, or copying in additional models.

Creating Additional Draft Proposals

Demonstrating that you have presented the client with multiple investment recommendation options is a key part of Reg-BI, so you may wish to create multiple proposals to recommend to a client. 

Creating Additional Draft Proposals Step-by-Step:

1. Navigate to the client's profile. 
2. Open the Proposals tab. 
3. Click the New Proposal Draft button, at the bottom of the proposals list. You can also use the (+) button in the top right.

Marking Proposals as Completed

Once you've completed a proposal, and you're ready to make the recommendation to your client, you can mark the proposal as completed. 

Marking Proposals as Completed Step-by-Step:

1. Navigate to the client's profile. 
2. Open the proposals tab. 
3. Click the Mark as Completed icon-button (envelope with an arrow) and confirm that you would like to mark the proposal as completed. 

Marking Proposals as Selected

After your client has agreed to a proposal, it's time to mark that proposal as selected. 

Marking Proposals as Selected Step-by-Step:

1. Navigate to the client's profile. 
2. Open the proposals tab. 
3. Click the Mark as Selected icon-button (envelope with a checkmark) and confirm that you would like to mark the proposal as selected, archiving any additional proposals that had marked as completed. 

Duplicating Proposals as a New Draft

Duplicating Proposals as a New Draft Step-by-Step:

1. Navigate to the client's profile. 
2. Open the proposals tab. 
3. Click the ••• menu on the proposal you would like to duplicate as a draft. 
4. Click Duplicate as Draft.

Proposal Actions

From the proposal details, you can also use the proposal actions menu to perform the same actions you can from the proposals list (e.g., mark as completed, market as selected, duplicate as draft). 

Creating a Proposal from a Current Portfolio

If you are looking to build a proposal based on the current holdings in a portfolio, you can do that with just a few clicks! Navigate to the current portfolio and select "Duplicate as Draft" in the top right corner.

You will then have an exact copy of the current portfolio in a new draft. You can easily change the allocations, tickers, dollar amounts, and more from here.

Archived Proposals

Archived proposals are organized by the quarter and year in which they were archived. In the future, you'll also be able to filter archived proposals by the status they were archived in, to make it faster to find what you're looking for. For example, if you need to quickly find every proposal that was recommended to a client, you can filter to include only the completed and selected statuses. 

Notes:

• All edits are made to draft proposals. If you need to make a change to a proposal, you can easily duplicate that proposal as a new draft. This helps to create a clear compliance record of what recommendations have been made to clients. 
• When generating reports that include a proposal that is in draft status, a draft watermark will appear on the report. This watermark is removed when the proposal is promoted to a completed or selected status.